Experience certificate
Certifying an employee's service: posts held, period, and a short note on work and conduct, for jobs and visa files.
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How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
EXPERIENCE CERTIFICATE
TO WHOM IT MAY CONCERN
This is to certify that Kumari Manpreet Kaur daughter of Shri Jaswant Singh worked with Sharma Hardware from 01-04-2021 to 30-09-2026.
During this period she held the following posts:
(a)Billing clerk, 01-04-2021 to 31-03-2023
(b)Accountant, 01-04-2023 to 30-09-2026
Her work included billing, keeping the cash book and stock register, bank work, and preparing data for the firm's GST returns.
Her work and conduct during this period have been very good.
She left our service after resigning to take up a post nearer her home.
This certificate is issued at her request. We wish her every success.
Date: 12-10-2026
What to bring
Papers to bring
- The employee's appointment letter, relieving letter or last salary slip, for the dates and posts
- The employee's full name, father's or husband's name, employee code, and each post held with its period
- A short account of the work done, as the employer will certify it
- The business's letterhead and rubber stamp, if it has them
Where to go
Printed on the employer's letterhead, signed by the proprietor, a partner or the authorised officer with the business seal, and handed to the employee.
Fee
No stamp paper and no fee: plain paper or the letterhead is enough.
Good to know
- For a visa, the embassy may want the employer's phone and e-mail, the hours a week and the pay in it, and may check by phone; ask for its list.
- For use abroad, the embassy may want the paper apostilled by the Ministry of External Affairs; ask which attestation it needs.
- Certify only what the records show: the person who signs answers for it.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Plain paper is enough; it is usually printed on the employer's letterhead, signed, and stamped with the business seal.