Prior intimation to the employer for a passport application
A government employee tells the office in advance that they are applying for a passport, and asks for the acknowledgement.
Opens Dastavo with this paper ready to fill, on this computer or in the app. No account needed.
iPhone and iPad: coming to the App Store · Android: coming to Google Play
Not yet reviewed by a lawyer. Check every line before it is signed.
How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
To,
The Executive Engineer,
Water Services Division, Shantipur
Subject: Prior intimation of my applying for an ordinary passport
Sir/Madam,
I, Anil Verma, Junior Engineer (employee ID WS-0000), working in this office since 01-08-2019, inform you that I am applying for an ordinary Indian passport to the Regional Passport Office, Shantipur. I need the passport to visit my brother in Canada during my leave. My date of birth as recorded in the office is 11-06-1995.
I give this prior intimation as the rules require. I shall not leave India without first obtaining leave and any permission the rules require.
Kindly acknowledge receipt on the copy of this letter, which I shall submit to the passport office with my application.
Thanking you,
Date: 12-10-2026
Anil Verma, Junior Engineer
House No. 204, Sector 9, Shantipur, District Shantipur, Haryana
Phone: 0000000006
What to bring
Papers to bring
- Your office identity card (photocopy) and your employee ID or code
- Your post, the date you joined this office and your date of birth as in the service record
- The passport office you will apply to, and the application number if you have already applied
Where to go
Given to the head of your office, through the proper channel where the rules need it; get the receiving with the office stamp and date on your copy, and upload or carry that copy with the passport application.
Fee
No fee for this paper; the passport fee is paid online with the application.
Good to know
- The passport office usually accepts either this acknowledged intimation or the office's certificate (see "Employer's no-objection certificate for a passport (government employee)"); use the format on the Passport Seva site.
- It is not leave or permission to go abroad: those are asked for separately under the service rules before travelling.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Plain paper is enough.