Increment, appraisal or promotion letter (pay revision)
Telling an employee about a raise: old and new pay with its parts, the date it starts, and any new designation.
Opens Dastavo with this paper ready to fill, on this computer or in the app. No account needed.
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Not yet reviewed by a lawyer. Check every line before it is signed.
How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
To,
Shri Anil Verma
Sales executive, employee code ASP-14
House No. 204, Sector 9, Shantipur, District Shantipur, Haryana
Subject: Revision of pay and designation
Sir/Madam,
We are pleased to inform you that you have been promoted to the post of Sales manager with effect from 01-11-2026, and your pay has been revised accordingly.
This recognises your work in bringing in twelve new dealers during the year.
Your monthly pay (gross) is raised from ₹25,000 (Rupees Twenty-Five Thousand only) to ₹32,000 (Rupees Thirty-Two Thousand only), as follows:
| Part of pay | Present | Revised |
|---|---|---|
| Basic pay | ₹15,000 | ₹19,000 |
| House rent allowance | ₹6,000 | ₹7,500 |
| Conveyance | ₹2,000 | ₹2,500 |
| Special allowance | ₹2,000 | ₹3,000 |
All other terms of your employment remain unchanged. Please sign the copy of this letter in acknowledgement, and keep the details of your pay confidential.
We thank you for your work and wish you continued success with us.
Thanking you,
Date: 12-10-2026
Meera Sharma, Director, Amar Spices Private Limited
Plot No. 21, Industrial Area, Amarnagar, Punjab
Phone: 0000000003
What to bring
Papers to bring
- The employee's present pay and its parts, from the pay register or the last salary slip
- The revised pay and its parts, the date it starts, and the new designation, if any
- The appraisal or promotion note, if there is one
- The business's letterhead and rubber stamp, if it has them
Where to go
Printed on the employer's letterhead, signed with the business seal and handed to the employee, who signs the office copy in acknowledgement.
Fee
No stamp paper and no fee: plain paper or the letterhead is enough.
Good to know
- From the date it starts, update the pay register, the provident fund and ESI wages and the TDS.
- Pay must never fall below the minimum wage the government fixes for the work.
- Banks often ask for this letter with the salary slips for a loan; give the employee a signed copy.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Plain paper is enough; it is usually printed on the employer's letterhead, signed, and stamped with the business seal.