Offer letter (offer of employment)
Offering a job: post, joining date, pay, place, documents to bring and the date to accept by.
Opens Dastavo with this paper ready to fill, on this computer or in the app. No account needed.
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Not yet reviewed by a lawyer. Check every line before it is signed.
How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
To,
Kumari Simran Kaur
House No. 88, Model Town, Amarnagar, Tehsil and District Amarnagar, Punjab
Subject: Offer of employment as Receptionist
Sir/Madam,
1.Further to our discussions, we are pleased to offer you employment as Receptionist at Verma Dental Clinic, SCO 12, Model Town Market, Amarnagar, on the following terms:
(a)Joining: on 02-11-2026; please report at 9:30 am to the clinic manager.
(b)Pay: ₹14,000 (Rupees Fourteen Thousand only) a month (gross), made up of basic pay ₹10,000 and allowances ₹4,000, paid every month by bank transfer, with only the deductions the law requires or allows, such as your share of provident fund and ESI where they apply.
(c)Other benefits: two sets of uniform a year.
(d)Working hours and weekly off: 9:30 am to 6:30 pm, Monday to Saturday, with a one-hour break; Sunday off.
(e)Probation: 3 months from joining. On completing it satisfactorily you will be confirmed in writing.
(f)Other terms: your duties, leave, notice period and confidentiality will be set out in the employment agreement you sign on joining.
2.Please bring the original and one self-attested copy of each of the following on the day you join:
The rest of the paper is in Dastavo.
What to bring
Papers to bring
- The employer's details: the business name and address, its GST, shop or company registration, and the name and designation of the person who signs
- The candidate's full name and address
- The terms: post, place of work, joining date, pay and its parts, benefits, probation and working hours
- The list of documents the candidate should bring on joining
- The business's letterhead and rubber stamp, if it has them
Where to go
Printed on the employer's letterhead, signed with the business seal and given to the candidate by hand, post or e-mail; the candidate signs the copy to accept and returns it by the date given.
Fee
No stamp paper and no fee: plain paper or the letterhead is enough.
Good to know
- On joining, sign "Employment agreement" with the full terms; keep the copy of this offer the candidate signed.
- Check the original certificates on the joining day and give them back; keep only self-attested copies.
- Register the new employee for provident fund and ESI where the law covers the business.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Plain paper is enough; it is usually printed on the employer's letterhead, signed, and stamped with the business seal.