Resignation letter
Resigning from a job: the notice period, the last working day, handing over, and the request for dues and the relieving letter.
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Not yet reviewed by a lawyer. Check every line before it is signed.
How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
To,
The Proprietor,
Sharma Hardware, Shop No. 3, Main Bazaar, Amarnagar
Subject: Resignation from the post of Accountant
Sir/Madam,
I, Manpreet Kaur, Accountant (employee code SH-07), working here since 01-04-2021, resign from my post. I am resigning to take up a post nearer my home.
I shall work through the full notice period of one month that my terms of employment require; my last working day will be 30-09-2026.
Before my last working day I shall hand over my work, files and accounts to Shri Kabir Sharma, the proprietor, and return all the property of the employer in my possession, including the shop keys, the ID card and the cash book.
Kindly accept my resignation, settle my full and final dues, and issue my relieving letter and experience certificate. My provident fund UAN is XXXXXXXX0007; please approve the transfer or withdrawal claim when it reaches you.
I thank you and my colleagues for the support and the opportunities I have had while working here.
Thanking you,
Date: 31-08-2026
Manpreet Kaur, Accountant (SH-07)
Village Kalyanpur, Tehsil and District Amarnagar, Punjab
Phone: 0000000009
What to bring
Papers to bring
- Your appointment letter or employment agreement, to check the notice period
- A list of the work, files, keys and other things to hand over
- Your PF UAN and bank details, for the final settlement
Where to go
Give it to your reporting officer or the HR office, or e-mail it where that is the practice, and keep a copy marked as received.
Good to know
- Final wages and dues are usually paid within the time the wage law sets; ask for the full-and-final statement in writing.
- After the last day, ask for the relieving letter and the experience certificate; new employers and visa files usually want both.
- A government employee resigns under the service rules of the department, which may need other forms and the acceptance of the appointing authority.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Plain paper is enough.