Board resolution, certified true copy (bank account, signatory, GST or other registration)
A copy of a resolution of the board, certified by a director: to open and operate a bank account, to authorise a person to sign, or to appoint the GST signatory or apply for another registration.
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Not yet reviewed by a lawyer. Check every line before it is signed.
How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
CERTIFIED TRUE COPY OF A RESOLUTION OF THE BOARD OF DIRECTORS
Certified true copy of the resolution passed by the Board of Directors of Amar Spices Private Limited (CIN U00000PB2019PTC000000), having its registered office at Plot No. 21, Industrial Area, Amarnagar, Punjab, at its meeting held on 05-10-2026 at 11:00 a.m. at the registered office of the Company:
RESOLVED THAT a current account be opened in the name of the Company with Amar Co-operative Bank Ltd., Main Branch, Amarnagar, and that it be operated by any one of the persons named below:
| No. | Name | Designation | Specimen signature |
|---|---|---|---|
| 1 | Meera Sharma | Director | |
| 2 | Kabir Sharma | Director |
PROVIDED THAT payments above ₹5,00,000 shall be signed by both directors.
RESOLVED FURTHER THAT the bank be authorised to honour cheques, payment instructions and other orders signed in this way, and to act on the account-opening form and the bank's terms signed for the Company, which this Board approves; and that the bank may rely on this resolution until it receives written notice of a change, certified by a director.
RESOLVED FURTHER THAT a copy of this resolution certified by any director of the Company be given to the bank, and that it may be acted upon until written notice of its withdrawal is received.
The rest of the paper is in Dastavo.
What to bring
Papers to bring
- The minute book, so the copy matches the minutes word for word
- The company's certificate of incorporation, memorandum and articles of association, and PAN
- For a bank account: the PAN, Aadhaar and photographs of every person who will operate it, and the bank's account-opening form
- For GST or another registration: the signatory's PAN, Aadhaar, photograph, mobile number and e-mail
- The company's letterhead and seal, if it uses one
Where to go
Typed on the company's letterhead, signed by a director with the DIN, and given to the bank or the office, or uploaded on the GST portal.
Good to know
- The resolution must already have been passed at a properly held board meeting; this paper only certifies a true copy of it.
- Where the bank gives its own format, use it; banks often want the operators' specimen signatures on it.
- When an operator or signatory leaves, pass a fresh resolution and send a certified copy at once.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Plain paper, usually the company's letterhead, signed by a director with the company seal if it uses one. Banks and offices often give their own format of the resolution; use it where they do.