Employment agreement
Hiring staff for a shop, clinic or small firm: post, duties, probation, pay, hours, leave, notice and confidentiality.
Opens Dastavo with this paper ready to fill, on this computer or in the app. No account needed.
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Not yet reviewed by a lawyer. Check every line before it is signed.
How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
EMPLOYMENT AGREEMENT
This agreement is made and executed at Amarnagar on 12 October 2026 by and between:
Sharma Hardware, through its proprietor Kabir Sharma son of Shri Dev Sharma, aged about 44 years, resident of House No. 7, Basant Vihar, Amarnagar, Tehsil and District Amarnagar, Punjab (hereinafter called the "EMPLOYER", which expression shall, unless repugnant to the context, include his heirs, legal representatives and assigns) of the FIRST PART.
AND
Rohan Kumar son of Shri Om Prakash, aged about 37 years, resident of House No. 12, Street No. 3, Nanak Nagar, Amarnagar, Tehsil and District Amarnagar, Punjab (hereinafter called the "EMPLOYEE", which expression shall, unless repugnant to the context, include his heirs, legal representatives and assigns) of the SECOND PART.
NOW THIS DEED WITNESSETH AND THE PARTIES HEREBY AGREE AS UNDER:
1.That the Employer employs the Employee as Accountant from 01-11-2026, at Shop No. 3, Main Bazaar, Amarnagar, and the Employee accepts the employment on the terms below.
2.That the Employee shall do the following work, and other work reasonably connected with it that the Employer assigns: keeping the books of accounts and the stock register, billing, bank work, and preparing data for the firm's GST returns.
The rest of the paper is in Dastavo.
What to bring
Papers to bring
- The employer's details: the business name and address, its GST, shop or company registration, and the name and designation of the person who signs
- The employee's identity and address proof, PAN, a passport-size photograph and bank account details for the pay
- The terms agreed: post, duties, place of work, pay and its parts, hours, weekly off, leave and notice (from the offer letter, if one was given)
- The employee's PF UAN and ESI number, if already covered
- Two witnesses, each with an identity proof
Where to go
Signed by the employer (or the person who signs for the business) and the employee before two witnesses, usually on e-Stamp paper of the value the state fixes for an agreement. It is not registered; notarising it is optional. Each side keeps a signed original.
Fee
The e-Stamp duty follows the state's schedule for agreements; ask the e-Stamp centre for today's amount.
Good to know
- Pay by bank transfer, give a pay slip every month (see "Salary slip (pay slip)") and keep the attendance and pay registers.
- Where the law covers the business, register for provident fund and ESI and under the state's shops and establishments law; ask an accountant.
- A promise not to work for others after the job ends usually cannot be enforced (s.27 Indian Contract Act); keeping the business's information secret can continue.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Deeds and agreements carry stamp duty that depends on the state, the document and its value; some must be registered with the Sub-Registrar. Check the current duty and registration rules before printing on stamp paper.