Surrender of tenancy and handover receipt
Owner and tenant record the day the keys came back: meter readings, rent and bills paid, the deposit refunded or adjusted, and no further claims. Signed by both.
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Not yet reviewed by a lawyer. Check every line before it is signed.
How the paper begins
With Dastavo's sample details; the people and places are fictional. The words in blue are the ones you fill in.
SURRENDER OF TENANCY AND HANDOVER RECEIPT
This receipt is made and executed at Amarnagar on 30 September 2026 by and between:
Vikram Singh son of Shri Harbans Singh, aged about 52 years, resident of House No. 45, Gulab Colony, Amarnagar, Tehsil and District Amarnagar, Punjab (hereinafter called the "OWNER", which expression shall, unless repugnant to the context, include his heirs, legal representatives and assigns) of the FIRST PART.
AND
Meera Sharma wife of Shri Kabir Sharma, aged about 41 years, resident of House No. 7, Basant Vihar, Amarnagar, Tehsil and District Amarnagar, Punjab (hereinafter called the "TENANT", which expression shall, unless repugnant to the context, include her heirs, legal representatives and assigns) of the SECOND PART.
WHEREAS the Owner had let out the ground floor of House No. 45, Gulab Colony, Amarnagar (the "premises") to the Tenant under the rent agreement dated 01-11-2025;
WHEREAS the Tenant has vacated the premises, and the parties have agreed to end the tenancy and settle their accounts as recorded below;
NOW THE PARTIES RECORD AND AGREE as follows:
1.That on 30-09-2026 the Tenant surrendered the tenancy and handed over vacant and peaceful possession of the premises to the Owner, with two keys of the main door, one key of the gate and one key of the letter box. The Owner has taken possession, and the tenancy has come to an end from that day.
The rest of the paper is in Dastavo.
What to bring
Papers to bring
- A copy of the rent agreement
- The last paid electricity, water and maintenance bills
- The receipt for the security deposit, if one was given
- All the keys, and photographs of the meters taken on the day
- Identity proof of both, and the tenant's bank details or UPI ID for the refund
Where to go
Signed by the owner and the tenant on the day the keys are handed back, usually at the premises, before two witnesses. It is usually not registered.
Fee
Usually plain paper, with a revenue stamp signed across by the owner for the deposit refunded; some prefer e-Stamp paper. If the lease was registered, ask the Sub-Registrar.
Good to know
- Walk through the premises together and note any damage before signing; agree every deduction in writing.
- Owner: tell the police station that verified the tenant that the tenant has left. Tenant: keep this receipt; it shows the tenancy ended and the deposit came back.
Papers and fees can change. Check with the office before you go. Guidance only, not yet reviewed by a lawyer.
Stamp paper
Usually written on plain paper, with a revenue stamp signed across by the owner for the deposit refunded; some states charge a small stamp duty on a surrender of a lease. Surrendering a registered lease may need a registered deed: ask the Sub-Registrar.